Privacy Policy
Data Owner:
Arif Ozalp - Ozsan Agricultural Machinery
Web Site:
www.ozsantarim.com.tr
Release Date:
18.04.2023
Document Number:
YON-DK 11
Request Form:
Kişisel veri başvuru formunu doldurup güvenli elektronik imza ile imzalandıktan sonra elektronik imzalı formu KEP adresimize gönderip başvurunuzu yapabilirsiniz.
Son Güncelleme Tarihi: 07.06.2024
Purpose and Scope of the Information Text: Arif Ozalp Ozsan Agricultural Machinery takes measures to protect your personal data within the scope of the Personal Data Protection Law No. 6698 ("GDPR" or "Law"). We process your Personal Data as the data controller under the GDPR and relevant legislation, for the reasons and by the methods described below. The Information Text on the Processing of Personal Data by Arif Ozalp Ozsan Agricultural Machinery has been prepared to inform you transparently about the identity of the data controller, the method and legal basis of collecting your personal data, the purposes for which these data will be processed, to whom and for what purpose they may be transferred, the duration of data processing, and your rights specified in Article 11 of the GDPR, in accordance with Article 10 of the GDPR titled 'Obligation of the Data Controller to Inform'. The explanations made in the Information Text cover both your Personal Data and your Special Categories of Personal Data.
The Method of Collection of Your Personal Data and Legal Basis
Your personal data may be collected through automatic or non-automatic methods, verbally, in writing, or electronically, via the Company's affiliated units, website, social media channels, call center, mobile applications, and similar means. Your personal data may be processed by being created and updated as long as your relationship with the Company continues, and may be stored in both digital and physical environments. Your personal data may be processed and transferred within the scope of the purposes listed in the second paragraph below and the personal data processing conditions and purposes specified in Articles 5 and 6 of Law No. 6698.
Processed Personal Data and Processing Purposes
Your personal data is processed in accordance with the Law on the Protection of Personal Data in a secure manner, either due to legal obligations or to provide better services in the company's business operations. In this context, the following data are collected as personal data:
Contact Data: It is a set of data that can be used to contact a person (phone, address, email, IP address).
Identity Data: It is a set of data containing information related to a person's identity (full name, national ID number, mother's name, father's name, place of birth, date of birth, gender, ID photocopy, tax number, social security number, nationality data, employee card).
Transaction Security Data: It is a set of data containing digital traces resulting from the processing of a person's information (IP address information, website login and logout information). Our website includes a job application form for open positions, where we collect contact data, identity data, professional experience data, educational data, and other data containing military and family information from job candidates. For detailed information, you can refer to the information disclosure text prepared for job candidates.
Your collected personal data:
• The necessary work to be carried out by our relevant business units to enable real and/or legal third parties, institutions, and organizations (employees, visitors, suppliers, business partners, etc.) associated with the company to benefit from the products and services of our Company and/or the Centers and units affiliated with our Company.
• To fulfill the legal and regulatory requirements arising from all relevant laws and secondary regulations and to take the necessary measures in this context,
• The execution of audit and/or regulatory duties by authorized public institutions and organizations, as well as professional organizations with public institution status,
• Fulfillment of information and document requests from judicial bodies and/or administrative authorities,
• To conduct listing, reporting, verification, and analysis studies regarding the usage patterns of the products and services offered in our company and all affiliated centers and units, to generate statistical and scientific information in this regard, to improve our products and services accordingly, to increase satisfaction related to our products and services, and to make personalized adjustments for users within this scope,
• To conduct market research, promotion, and necessary information dissemination regarding our products and services, to evaluate complaints and suggestions, and to be able to directly contact you through the communication channels shared with the Company,
• In the scope of data security, all necessary technical and administrative measures will be taken for systems and applications in accordance with the purposes and personal data processing conditions and purposes specified in Articles 5 and 6 of Law No. 6698.
The Parties to Whom and for What Purposes Your Processed Personal Data May be Transferred
Ensuring the appropriate level of security in accordance with the Personal Data Protection Law (GDPR) and related legislation, all necessary technical and administrative measures will be taken to safeguard your Personal Data for the purposes stated above.
- Persons/institutions and/or organizations permitted by other relevant legislation,
- Lawyers or law firms for the purpose of legal affairs tracking,
- For the purpose of conducting financial and accounting transactions, financial advisors,
- Private insurance companies, banks, foundations, trusts,
- Our subsidiaries and affiliates,
- Consultants,
- Business partners,
- The personal data may be transferred to domestic/international organizations with which we contractually receive services and/or provide services, collaborate with, in accordance with the personal data processing conditions and purposes specified in Articles 8 and 9 of the Personal Data Protection Law (GDPR).
Data Processing Period and Retention Period
Your personal data will be processed within the limits of the purposes specified in this Information Notice, in compliance with all relevant laws and other legal regulations regarding data processing and limitation periods to which our Company and its affiliated centers and units are subject. In case of any changes to the data processing periods specified in the laws, the newly determined periods will be taken into account. Your personal data are processed within the scope of the principle of limited processing purpose, as stated in this Information Notice, and within the period required for the fulfillment of the purposes disclosed herein and in any case, in accordance with the practices of the Company and the customs of commercial life, after the expiry of the periods, they are deleted, destroyed, or anonymized. In this context, the storage period of process-based personal data is specified below:
Company Accounting Processes: From the completion of the process, 10 years.
Execution of Human Resources Processes: Following the cessation of activity, 10 years.
Log Record Tracking Systems: 10 years
Preparation and Execution of Contracts: Following the termination of the contract, 10 years.
Execution of Corporate Communication Activities Following the cessation of activity, 10 years.
Rights of Data Subjects whose Personal Data are Processed
Individuals whose personal data are processed have the following rights:
a. The right to learn whether personal data is being processed
b. The right to request information if personal data has been processed
c. The right to learn the purpose of processing personal data and whether they are being used for that purpose
d. The right to know third parties, whether domestic or international, to whom personal data is transferred
e. The right to request correction of personal data if it is incomplete or inaccurate, and within this scope
the right to request that the correction be notified to third parties to whom the personal data have been transferred.
f. The right to request the deletion or destruction of personal data if the reasons requiring their processing have ceased to exist, despite being processed in accordance with the Law on the Protection of Personal Data and other relevant legislation, and within this scope, the right to request that the deletion or destruction be notified to third parties to whom the personal data have been transferred.
g. The right to object to a decision made solely by automated systems analyzing processed data, resulting in an outcome adverse to the individual.
h. The right to demand compensation for damages suffered due to the unlawful processing of personal data.
Exercising the Rights of the Data Subject
Individuals whose personal data are processed can submit their requests regarding their rights specified in the information notice to Arif Ozalp Ozsan Agricultural Machinery, with information and documents identifying their identity, by filling out and signing the Application Form through the methods specified below or by any other methods determined by the Personal Data Protection Board. This matter is comprehensively regulated in Arif Ozalp Ozsan Agricultural Machinery Personal Data Application and Response Procedure and Arif Ozalp Ozsan Agricultural Machinery Personal Data Protection and Processing Policy.
The data subject;
Once the personal data application and response form available at www.ozsantarim.com.tr is filled out, or after preparing a properly formatted petition, one copy should be personally delivered or sent via registered mail to the following address: Ibni Melek Mah. TOSBI Yol 1 Sk. No: 7 Tire / Izmir. Alternatively, the individual may apply in person.
• The personal data application and response form available at www.ozsantarim.com.tr can be filled out and signed using a "secure electronic signature" within the scope of Law No. 5070 on Electronic Signature. After signing, the form with the secure electronic signature can be sent via email to muhasabe@ozsantarim.com.tr. Alternatively, the data subject can submit their application to the data controller by using the electronic mail address previously notified to Arif Ozalp Ozsan Agricultural Machinery and registered in the system of Arif Ozalp Ozsan Agricultural Machinery, or by applying through www.ozsantarim.com.tr using a software or application developed for the purpose of the application.
The application mentioned above will be considered valid if, according to the Communique on Procedures and Principles of Application to the Data Controller, the applicant includes the following information:
a) Name, surname, and signature if the application is in writing.
b) For Turkish Republic citizens: T.C. identification number.
For foreigners: Nationality, passport number
or if available, identification number.
c) Residential or business address for notification purposes.
d) If available, the primary email address for notification, telephone, and fax number.
e) Subject of the request
It is obligatory to provide the mentioned information. Otherwise, the application will not be considered valid. In cases where the application is made without filling out the application form, the above-mentioned details must be provided in full to Arif Ozalp Ozsan Agricultural Machinery. In order for third parties to make a request on behalf of the data subject whose personal data is processed, a special power of attorney issued by a notary must be available on behalf of the person who will make the application on behalf of the data subject.